Featured Article from Software Licensing

Software License Reclamation Saves Enterprise $4.5 Million in One Week

September 21, 2016

We often discuss the myriad benefits of software licensing management and optimization in this space. But when practiced in theory, the results can be staggering with organizations saving up to 30 percent by using basic software license optimization practices.

That was the case recently with a large enterprise with more than 150,000 employees. The company worked with software license optimization specialists Flexera to launch a software reclamation strategy. The initiative was designed to prepare for a license renewal with Microsoft and Adobe (News - Alert), and the company created a reclamation campaign via the Flexera Software App Portal. The result after just a single week was the removal of more than 10,000 installations of just three software titles, resulting in savings of more than $4.5 million.

That’s a pretty significant achievement for a mere week of software reclamation, and the facts speak for themselves. The global enterprise had more than 70,000 devices in use, and more than 300,000 software requests automated through Flexera’s App Portal. By automatically configuring the portal for reclamation, employees were able to view their license costs and usage information and also received a “Software Policy Score.” That rating let employees know how installed apps on their devices complied with company policies as well as any of their apps were not being used and were candidates for reclamation.

The result was removal of more than 10,000 installations of Microsoft (News - Alert) Visio and Project as well as Adobe Acrobat that were simply not being used. And at the end of the day, the company was able to realize $3.5 million in actual savings when they renogiated their license renewals.

All of this was made possible using an automated software reclamation process that involved employees in being responsible for their own license usage and compliance. The end result was a reduced overall application footprint across the entire global IT infrastructure and an eventual reduction in the overall number of licenses the company needed to purchase. So called software “waste” was ultimately eliminated by recycling unused licenses and assigning them to users who actually needed them. And waste reduction leads to cost savings, greater efficiencies and better use of management and maintenance resources.

Edited by Maurice Nagle
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